Executive Summary Guidelines & Templates

Collection of Free Executive Summary Templates & Guidelines

What is Executive Summary?

The executive summary gives a total overview of a long report, by giving all the important facts and figures in a brief manner. The main reason of writing the executive summary is to provide a place where all the important facts and figure are placed at one entity. It is specially designed for the people who don’t have sufficient time to read out the whole report, so the executive summary provides the facility to those people by giving the whole vital ideas on a page and can be on some page. Generally it is written on a single page but can be written on several pages depending upon the requirements of the project and report. It is usually required for the business, engineering and science reports or proposals purpose. The way of writing used in it is very reader friendly, because the words used in it shouldn’t bore the reader.

The executive summary can be written for you and for others, if it is for you then it would be having less information but if it is written for some one other then it would required more information but in brief manner.

As it name implies that executive summary it is designed for the executives of the organizations. Because the executives generally don’t have that much time to read out the whole report or document, and reading the whole report can cost them a lot. When the executives are to take some decisions, they go for the reports, but reading the whole report is headache sometimes and time taking task, therefore the executive summary provides the opportunity for them to read the main facts and figures and take the right decision at some crucial part of the business. The summary targets it own audiences. The targeted audience after reading the summary can understand the whole concept without being involved in reading the complete report. The key point of the executive summary is to provide a preview of your target audience who don’t have much time to read the whole report.

Body of Executive Summary:

  • Purpose: This part of your executive summary explains the purpose briefly. The executive summary is all about brevity, the briefer and to the points you would be, the more closer you would be to your targeted audience. You should make clear sense of your report here.
  • Methodology: The methodology indicates the procedures and practices which are being used in the project. You must utter all the ways being used by the project. The project can go through many procedures so you must say out all that.
  • Findings: The finding part of your executive summary inculcates the facts which you find while working on the project.
  • Conclusion & Recommendations:  Conclude your report with all the results came out through the report; suggest the recommendations and suggestions which have come in report. The time scales, costs and return on investment, these are the key points where you can emphasize the value of your recommendation.
  • Final Editing: After writing the report you must read it out twice or thrice for proof reading. Try to omit the repeated wordings, give the clear cut vision to your targeted audience. Check the spelling mistakes and grammatical mistakes which may occur easily.

Tips for creating Executive Summary

The Executive summary creates the overall image of the long report to give you the understanding of the whole report, without being read it completely.

Tips for Writing Executive Summary:

  • Style of Language: Use very simple and understandable language, so your target audience may get it easily. Avoid using poetic wording and phrases; try to be more simple and clear, don’t use slang and Jargon words. This can give an ugly look to your summary. Write simple declarative sentences. Use the words which could attract your audience at first sight. In two or three lines tell the reader that why your product or project is so important. Make it clean clear and to the point. Use the terms used in the report.
  • First Paragraph: The beginning should be good always, because it puts a lasting impression on the reader. The first paragraph should be having such wordings which would attract the eyes of the reader and compel him to read it completely.
  • Purpose and Findings: Make clear your purpose for what you are writing the summary and then clarify your findings what the key conclusions you said used them all.
  • Grammar Mistakes: Check the grammatical and spelling errors. The flow free document gives its own long lasting impression on the viewer who reads out it.
  • 10 % Formula: Always use the formula that your executive summary should be 10 % of your complete report.
  • Main points: List the main points in summary that come in the complete report. And the points should be listed in the same the way they are in the report.
  • Recommendations & its Value: State your recommendations clearly, say out whatsoever you think about the particular problem regarding the report emphasize the value of your recommendations.
  • Main Feature: Tell the main feature of your product, for what you are suggesting it to the customer. State all the power featuring of the product that it would be serving on different fields of business.
  • Proof Reading: Read the summary for couple of times for proof reading; give yourself immense time to think about the summary if any recommendations needed. Read the summary critically to assure that it is conveying your purpose and the key recommendations you made. Your summary should be a material by reading which the reader should be able to understand all the main features of the report.
  • Ask Someone: After proof reading go for asking someone to read out for you. If anything would be missing this could provide you a chance to re consider it.

Checklist for Writing Executive Summary

Executive Summary takes the overall picture of the large object and provides the result in very compressed form to its desired reader. (Continue reading)